[Officers] Fw: Wyewood Revel - Event Bid
Ruslund Geyer
ruslund at geyercomputers.com
Thu Feb 23 19:35:57 PST 2012
I believe this is the same weekend as July Coronation. I didn’t think things were allowed to conflict.
Avine
Ruslund, Avine, Emony, Rachel's mom, etc. etc....
From: officers-bounces at lists.wyewood.org [mailto:officers-bounces at lists.wyewood.org] On Behalf Of Jason Pfafman
Sent: Thursday, February 23, 2012 11:13 AM
To: officers at wyewood.org
Cc: symonne; Athelyna
Subject: [Officers] Fw: Wyewood Revel - Event Bid
Officers:
I am forwarding this on behalf of the prospective Event Steward, Symonne. This is her proposal for the Wyewood Revel this coming year. Please provide any comments that you feel would bar this from being presented to the populace tomorrow evening.
Thanks,
Constantine
***************************
Dear Wyewood Officers, I would like to give you a look at my proposal for the Wyewood Revel for this summer. The date would be one month earlier. We would use the same site and this proposal is basically the same as last year's proposal. I was able to modify some of the costs to make a better chance of a profit since it's unlikely the Crown would attend this year. Please let me know if you have any concerns that would stop me from presenting this to the populace.
Yours in Service,
Symonne
Name of Event: Wyewood Revel – A Wyewood three day, two night camping event featuring our Champion competitions, Fireside entertainment, Demos, Fun, Games Champion presentations, Game Recognition, Feasts & Fun!
Event Type: Tournament, Feast (Potluck & Buffet), Revel (Games)
Dates: June 22 – 24
Event Location: Auburn Game Park
Site Info: There are 18 camping sites, plus day camp area - Opens at noon on July 22 and closes at 1:00 on July 24.
Event Steward Information
SCA Name Symonne d’Aywaille, MKA – Laura Pfafman
SCA#
Email symonne88 at gmail.com
Phone 253.227.7713
Co-Event Steward
SCA Name Athelyna Halom, MKA – Maria Luke
SCA#
Email ladyzenitram at yahoo.com
Phone 253.314.1403
Costs
Site Fee – 18 camping sites at $20 per night is $720
Daycamp is $50/per 24 hours for a total of $100
Insurance - $50
Feast - $ 250
Site tokens and contingency - $ 50
Total costs - $1,070
Fee Structure
Camping Adult - $15
Camping Youth 7-12 - $ 7
Camping Child (0-6) - $ 0
Family Cap - $50
Day visitor $10
Non Member Surcharge -$ 5
Saturday Feast
Adult - $7
Youth (7-12) - $5
Feast Child (0-6) - $0
Income estimate
20 Day Visitors at $10 = $200
50 Adult Campers at $15 = $750
10 Youth Campers at $7 = $70
5 Child Campers at $0 = $0
50 Adult Feasters at $7 = $350
10 Youth Feasters at $5 = $50
5 Child Feasters at $0 = $0
Total Income is $1,420
Estimated Net Profit is $350
Schedule of events
Friday
Noon Day Camp Available for Pavillion and Day Shade Set Up
2:00 Camp sites available
6:00 – 7:00 First meal – Wyewood Potluck
8:00 – 9:00 Fireside – stories, sing-a-long, and other entertainment (treats?)
Saturday
10 – Noon Rapier & Heavy Fighting Competitions
10 – Noon Known Wide World of Sports games open
Noon – 2:00 Archery Competition
Noon – 5:30 Known Wide World of Sports games continue
5:30 KWWS closes and tally for KWWS
2:00 – 3:00 Stool Ball
4:00 – 6:00 Arts & Science Competition
5:00 Scavenger Hunt ends
5:30 KWWS closes and tally for KWWS
6:00 – 7:00 Feast
8:30 – 10:00 Fireside presentations for champions and KWWS
More entertainment
Sunday
10:00 Bubba Hunt
Noon Out of day camp
1:00 Out of camp sites
Leadership
????
Known Wide World of Sports (and 2 Scavenger Hunts)
* Game Masters
* Wenyeva
* Constantine
* Schedule activities
* Set up game areas
* Train game masters on giving populace beads for playing and an extra bead for being the ‘winner’ of a given game
* Arrange for a tally for those who want to be considered for fireside recognition
* Game Player recognition
Email address
Matillis
Arts & Science Competition
* Judges
* Champion recognition
* Set up of A & S area
Heilyn
Heavy Fighting Competition
* Lists
* Heralds
* Champion recognition
* Set up of eric
????
Rapier Competition
* Lists
* Heralds
* Champion recognition
* Set up of eric
Daffyd
Archery Competition
* Lists
* Heralds
* Champion recognition
* Set up of range
Avine
Event Herald
ruslund at geyercomputers.com
Symonne
Wyewood Potluck
* Coordinate menu
* Ensure each offering has an ingredients card with it
Symonne88 at gmail.com
???
Feast: Countess Elizabeth to recommend head cook and menu (provide recipes)
Talk to Countess E - gulesandor at yahoo.com
Mina
Prepare Invitation for Royalty and other important guests
mina at seintaudre.org
Matillis
Gate
Exchequer responsible??
Email address
Open
Coordinate Fireside Entertainment (Bardic)
Izzy (Ismania)??
Loveall – Songs Stories
Story Teller – Esclarmond
Bubba Song with children dancing (Bubba ears and faces?) – Aethlyna
Email address
snail_or at msn.com
ladyzenitram at yahoo.com
Rasmus
Keeper of the Flame (fire tender)
Rasmus
Email address
Mir/Robert
Ciurgon
Mir.plemmons at email.com
Open
Security
* Periodically patrol camping area on Saturday
* Monitor archery area during competition to ensure safety of the populace as well as that no general public folk enter the field from the trails
Email address
Open??
Tabards
Email address
Supplies Needed from the Shire - Dayshade, Dragonwing, Feast Gear, Thrones(possibly), Eric ropes, Archery Set-up gear, Hospitality supplies
Site Tokens TBD
Autocrat Responsibilities Breakout
Symonne
Contract management
Logistics for getting needed supplies to the site
Recruiting leads and kingdom invitations (King / Queen, Baron / Baroness, Bardic Champion, etc.)
Athelyna
Reservations and work with Exchequer on managing event pre-registration;
Including monitoring camp site reservations
External communications and event promotions
Monthly progress reports from leads and then weekly closer to the event; provide status reports to Seneschal
_____
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