[Officers] Fw: Wyewood Revel - Event Bid
Jason
jpfafman at yahoo.com
Thu Feb 23 20:02:24 PST 2012
As already commented by Miranda on this thread, the first stated month of June is correct.
Thanks,
Constantine
On Feb 23, 2012, at 7:35 PM, "Ruslund Geyer" <ruslund at geyercomputers.com> wrote:
> I believe this is the same weekend as July Coronation. I didn’t think things were allowed to conflict.
> Avine
> Ruslund, Avine, Emony, Rachel's mom, etc. etc....
>
> From: officers-bounces at lists.wyewood.org [mailto:officers-bounces at lists.wyewood.org] On Behalf Of Jason Pfafman
> Sent: Thursday, February 23, 2012 11:13 AM
> To: officers at wyewood.org
> Cc: symonne; Athelyna
> Subject: [Officers] Fw: Wyewood Revel - Event Bid
>
> Officers:
>
> I am forwarding this on behalf of the prospective Event Steward, Symonne. This is her proposal for the Wyewood Revel this coming year. Please provide any comments that you feel would bar this from being presented to the populace tomorrow evening.
>
> Thanks,
>
> Constantine
>
> ***************************
>
> Dear Wyewood Officers, I would like to give you a look at my proposal for the Wyewood Revel for this summer. The date would be one month earlier. We would use the same site and this proposal is basically the same as last year's proposal. I was able to modify some of the costs to make a better chance of a profit since it's unlikely the Crown would attend this year. Please let me know if you have any concerns that would stop me from presenting this to the populace.
>
> Yours in Service,
> Symonne
>
>
>
> Name of Event: Wyewood Revel – A Wyewood three day, two night camping event featuring our Champion competitions, Fireside entertainment, Demos, Fun, Games Champion presentations, Game Recognition, Feasts & Fun!
>
> Event Type: Tournament, Feast (Potluck & Buffet), Revel (Games)
> Dates: June 22 – 24
> Event Location: Auburn Game Park
>
> Site Info: There are 18 camping sites, plus day camp area - Opens at noon on July 22 and closes at 1:00 on July 24.
>
> Event Steward Information
> SCA Name Symonne d’Aywaille, MKA – Laura Pfafman
> SCA#
> Email symonne88 at gmail.com
> Phone 253.227.7713
>
> Co-Event Steward
> SCA Name Athelyna Halom, MKA – Maria Luke
> SCA#
> Email ladyzenitram at yahoo.com
> Phone 253.314.1403
>
> Costs
> Site Fee – 18 camping sites at $20 per night is $720
> Daycamp is $50/per 24 hours for a total of $100
> Insurance - $50
> Feast - $ 250
> Site tokens and contingency - $ 50
> Total costs - $1,070
>
> Fee Structure
> Camping Adult - $15
> Camping Youth 7-12 - $ 7
> Camping Child (0-6) - $ 0
> Family Cap - $50
>
> Day visitor $10
> Non Member Surcharge -$ 5
>
> Saturday Feast
> Adult - $7
> Youth (7-12) - $5
> Feast Child (0-6) - $0
>
>
> Income estimate
> 20 Day Visitors at $10 = $200
> 50 Adult Campers at $15 = $750
> 10 Youth Campers at $7 = $70
> 5 Child Campers at $0 = $0
>
> 50 Adult Feasters at $7 = $350
> 10 Youth Feasters at $5 = $50
> 5 Child Feasters at $0 = $0
> Total Income is $1,420
>
> Estimated Net Profit is $350
>
>
> Schedule of events
> Friday
> Noon Day Camp Available for Pavillion and Day Shade Set Up
> 2:00 Camp sites available
> 6:00 – 7:00 First meal – Wyewood Potluck
> 8:00 – 9:00 Fireside – stories, sing-a-long, and other entertainment (treats?)
>
> Saturday
> 10 – Noon Rapier & Heavy Fighting Competitions
> 10 – Noon Known Wide World of Sports games open
> Noon – 2:00 Archery Competition
> Noon – 5:30 Known Wide World of Sports games continue
> 5:30 KWWS closes and tally for KWWS
> 2:00 – 3:00 Stool Ball
> 4:00 – 6:00 Arts & Science Competition
> 5:00 Scavenger Hunt ends
> 5:30 KWWS closes and tally for KWWS
> 6:00 – 7:00 Feast
> 8:30 – 10:00 Fireside presentations for champions and KWWS
> More entertainment
>
> Sunday
> 10:00 Bubba Hunt
> Noon Out of day camp
> 1:00 Out of camp sites
>
>
>
>
>
>
> Leadership
> ????
> Known Wide World of Sports (and 2 Scavenger Hunts)
> Game Masters
> Wenyeva
> Constantine
> Schedule activities
> Set up game areas
> Train game masters on giving populace beads for playing and an extra bead for being the ‘winner’ of a given game
> Arrange for a tally for those who want to be considered for fireside recognition
> Game Player recognition
> Email address
> Matillis
> Arts & Science Competition
> Judges
> Champion recognition
> Set up of A & S area
>
> Heilyn
> Heavy Fighting Competition
> Lists
> Heralds
> Champion recognition
> Set up of eric
>
> ????
> Rapier Competition
> Lists
> Heralds
> Champion recognition
> Set up of eric
>
> Daffyd
> Archery Competition
> Lists
> Heralds
> Champion recognition
> Set up of range
>
> Avine
> Event Herald
> ruslund at geyercomputers.com
> Symonne
> Wyewood Potluck
> Coordinate menu
> Ensure each offering has an ingredients card with it
> Symonne88 at gmail.com
>
>
>
> ???
> Feast: Countess Elizabeth to recommend head cook and menu (provide recipes)
> Talk to Countess E - gulesandor at yahoo.com
> Mina
> Prepare Invitation for Royalty and other important guests
> mina at seintaudre.org
> Matillis
> Gate
> Exchequer responsible??
> Email address
> Open
> Coordinate Fireside Entertainment (Bardic)
> Izzy (Ismania)??
> Loveall – Songs Stories
> Story Teller – Esclarmond
> Bubba Song with children dancing (Bubba ears and faces?) – Aethlyna
> Email address
> snail_or at msn.com
> ladyzenitram at yahoo.com
> Rasmus
> Keeper of the Flame (fire tender)
> Rasmus
> Email address
> Mir/Robert
> Ciurgon
> Mir.plemmons at email.com
> Open
> Security
> Periodically patrol camping area on Saturday
> Monitor archery area during competition to ensure safety of the populace as well as that no general public folk enter the field from the trails
> Email address
> Open??
> Tabards
> Email address
>
>
> Supplies Needed from the Shire - Dayshade, Dragonwing, Feast Gear, Thrones(possibly), Eric ropes, Archery Set-up gear, Hospitality supplies
>
> Site Tokens TBD
>
> Autocrat Responsibilities Breakout
> Symonne
> Contract management
> Logistics for getting needed supplies to the site
> Recruiting leads and kingdom invitations (King / Queen, Baron / Baroness, Bardic Champion, etc.)
>
> Athelyna
> Reservations and work with Exchequer on managing event pre-registration;
> Including monitoring camp site reservations
> External communications and event promotions
> Monthly progress reports from leads and then weekly closer to the event; provide status reports to Seneschal
>
>
> No virus found in this message.
> Checked by AVG - www.avg.com
> Version: 2012.0.1913 / Virus Database: 2114/4827 - Release Date: 02/23/12
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