[Wyewood] Bid to be discussed at the next business meeting

[Debra Greywolf]

Greetings to the Barony of Wyewood. At this month’s business meeting, we will discussing the following event bit.
If you have any questions or comments about this bid, please either send an email to myself (lady.liadain at outlook.com) or come to the meeting on August 25th.


-Liadain ni Sheanachain
Seneschal, Barony of Wyewood

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Name of Event:           The Feast of St. Bubba
A feast to celebrate the patron saint of Wyewood and rock, paper, scissors.
Date:                           February 17, 2018
Event Type:                 Feast
Event Location:           Greater Maple Valley Community Center
Site Address               22010 SE 248th Street
Maple Valley, WA 98038-6067
                                    http://www.maplevalleycc.org/
Site Info:                      Requires an ‘also-named insurance certificate’, alcohol is permitted with a banquet permit. No open flames. $500 refundable deposit.
Event Steward Information
Steward: Gwir ferch John, MKA Kris John
Steward Mentor: Avine de Hert, MKA Ruslund Geyer

The plan:
Starting out with a goal of 50 feast slots with the potential of expanding up to 75, plus off-board seating.  Preregistration for the feast will close two weeks before the event.  The head cook will decide at that time if any seats will be available at the door.  We would like to have another lunch by donation and a dessert auction.  There will also be a rapier prize tourney and would like there to be another storytelling competition.  We can also possibly have another brewing contest.

Tentative schedule of events

9:00                             Site opens for set-up
            10:00                           Gate opens
11:30                           Welcome court
12:00                           Games class (games available until court)
12:00                           Lunch by donation
1:00 – 2:30ish             Rapier tourney
2:00                             SCA 101 class
3:00 – 4:30                  Dancing
5:00 – 6:30ish             Court
            7:00 – 9:00ish             Feast and storytelling competition
11:00ish                      Off site

Comped individuals (site fee): Baron and Baroness, Royalty, invited teachers, dance master/mistress
Supplies needed from the Barony - Culinary boxes; table clothes; Armorials and stands; Baronial banner and stand; gate box; games box

Fee Structure

Gate Adult                   $15 ($5 discount for members)
Gate Under 18            $0
Feast                           $10
Feast Youth (6 to 9)    $5
Feast Child (under 6)  $0

Revenue Basis


With paying 50 adults attending…



# of People

Revenue

Gate Adult

50

$500

Gate Under 18

10

$0

Gate Comped

5

$0

Feast

50

$500

Feast Youth

5

$25

Feast Child

2

$0





$1025


Budget

Estimated Expenses                                                        Estimated Revenue
Site                                        $350                                       Gate fees                            $ 500
Food                                      $425                                      Feast                                     $ 525
Site tokens                         $25
Décor/incidental               $25
Insurance                            $50
Banquet Permit                 $10
Damage deposit               $500                                       Deposit refund                  $500
                                                $1385                                                                                    $1525
Profit of $140
Break even is about 45 adults eating – this does not include income from lunch or dessert auction.

Leadership:                 M’lady Gwir ferch John
Mentor                         Lady Avine de Hert
Head Chef                  M’lady Arianwenn ferch Ana
Lunch                          Lady Sofia de Toledo
Gate                            Lord Tymme Lytefelow
Games                        Lady Adrianna the Fierce (tentative)
SCA 101                     Maestra Althaia filia Lazari
Rapier Tourney           Baroness Gabrielle Lepinay
Lists                             Lady Irene MacKenny
Dance Mistress           Maestra Sara de Bonneville (tentative)
Web site                      Lord Tymme Lytefelow
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