[Officers] Bid for Wyewood Champions - please review and respond

[Debra Greywolf]

Officers

I have not yet read through this event bid, but wanted to send it out to you today.
Please read through this event and RESPOND to me with any questions, concerns, etc.
Remember, as Officers, we are to support all Event Stewards and help them (and the Barony) have a successful event)

-Liadain


Arts and Sciences<http://www.wyewood.org/wp/category/arts-and-sciences/>, Combat Arts<http://www.wyewood.org/wp/category/combat-arts/>, News<http://www.wyewood.org/wp/category/news/>
Wyewood Champions!
August 11th, 2018
Location:  Associated Energy Systems,  S 180th St, Kent WA 98032 (Wyewood’s regular archery field.)
Gate Fee: $7 for members and $12 for non-members. Under 18 is free. Lunch is only $5.
Schedule for Wyewood Champions:
7am volunteers begin set-up.
9am gate opens to public.
10am opening court. Swearing in competitors
10:30 heavy and thrown weapons
11:30 rapier.
12:30-lunch, A&S, archery begins
3pm final rounds of archery
4pm closing court
All competitors will be expected to declare their intentions to compete at opening court (10am), and be willing to swear an oath of fealty or service if they should be victorious (4pm). Competitors are required to be current SCA members, but do not have to be living in Wyewood to be a champion. They shall not be champions in another branch at the same time without permission of the Baron & Baroness (please email coronets at wyewood.org by Friday if this applies).
Wyewood champions got moved to the 11th to make sure it does not conflict with Seafair and any other baronial champions.

Staff
Event Stewart:
Martyn Baxter
Co-Event Stewart:
Alessandra/Annika (Glymm Mere- honey war)
Lunch:
Sofia

Heavies:
Sir Martin has agreed to marshal
Rapier:
I can probably marshal or Donatello, I still need to figure it out
Archery:
Sent out a request to Tymme “Prodkiller” Lytefelow
Thrown weapons:
Sent out a request to Patrick
Arts and Science:
Margurite creating something your persona would use
Hospitality:
Have not requested help yet
Silent auction:
Have not requested help yet
Gate:
Avine De hert has responded with she can help
Potential issues:
Needing to get a professional to cut the grass because we do not have the volunteers to do it.
In case of wild fires, may need to move the date again due to air quality for fighting.
I need to get make sure I do a lot of advertising to avoid not having enough volunteers for set up and tear down.
Issues fixed:
Changed the date to avoid seafair and any other conflicts to get higher attendance.
Things to do:
Create a map to help set up go smoother and have a good idea where everything is laid out.
Create advertisements on Facebook, email, and hard copies for events. Any advertisement will be sent to the Wyewood group e-mail first.


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