[Officers] Response Requested - event bid for St. Bubba's
Debra Greywolf via Officers
officers at lists.wyewood.org
Mon Aug 7 09:31:13 PDT 2017
Gwir,
I will be gathering all the responses and sending them to you before the August business meeting. I will also be sending a brief version of the bid out to the Wyewood email list.
-Liadain
From: Kris<mailto:kris.joyhope at yahoo.com>
Sent: Monday, August 7, 2017 9:06 AM
To: lmhosea at comcast.net<mailto:lmhosea at comcast.net>; Geyer, Rusland<mailto:ruslund at geyercomputers.com>
Cc: Greywolf, Debra<mailto:lady.liadain at outlook.com>; officers at wyewood.org<mailto:officers at wyewood.org>; coronets at wyewood.org<mailto:coronets at wyewood.org>
Subject: Re: [Officers] Response Requested - event bid for St. Bubba's
Thank you Sofia! We are so interested to hear all input as we go through this process. While we revisit our numbers and priorities, I wonder if anyone else has concerns we can address all at once.
Either way, we'll get back with more details soon.
Thank you,
Gwir
On Friday, August 4, 2017, 4:01:05 PM PDT, <lmhosea at comcast.net> wrote:
I feel $10 is high for a feast, and those wanting to come and not participate in the feast have their gate fees subsidized by those over paying for the feast... We are prepared to handle $7 gate fee for Champions, I think it isn't a big deal for gate!
Sofia
From: "Ruslund Geyer via Officers" <officers at lists.wyewood.org>
To: "Debra Greywolf" <lady.liadain at outlook.com>, officers at wyewood.org, "Kris John" <kris.joyhope at yahoo.com>
Cc: coronets at wyewood.org
Sent: Thursday, August 3, 2017 3:57:29 PM
Subject: Re: [Officers] Response Requested - event bid for St. Bubba's
I feel the $10/$10/$5 fee schedule is the better choice. The small amount of loss compared to the $12/$8/$4 schedule is made up for by the ease of making change and simplifying gate.
Avine
From: Officers [mailto:officers-bounces at lists.wyewood.org] On Behalf Of Debra Greywolf via Officers
Sent: Monday, July 31, 2017 8:53 AM
To: officers at wyewood.org<mailto:officers at wyewood.org>
Cc: coronets at wyewood.org<mailto:coronets at wyewood.org>
Subject: [Officers] Response Requested - event bid for St. Bubba's
Officers,
This was sent out by Her Excellency but I haven’t seen it come through so I’m sending it again
***
We have received an event bid for St. Bubba’s Feast! Please review this bid and respond with any questions, comments, concerns, etc.
The intention of having this reviewed by the officers is so the event can be successful; while each event does have an Event Steward, it is a Wyewood event as up to all of us to have it run well.
The plan is to have this presented to the populace prior to the August meeting and a decision made about the event at the meeting.
-Liadain ni Sheanachain
Name of Event: The Feast of St. Bubba
A feast to celebrate the patron saint of Wyewood and rock, paper, scissors.
Date: February 17, 2018
Event Type: Feast
Event Location: Greater Maple Valley Community Center
Contact Name
Site Address 22010 SE 248th Street
Maple Valley, WA 98038-6067
http://www.maplevalleycc.org/
Phone Number 425-432-1272
Site Info: Requires an ‘also-named insurance certificate’, alcohol is permitted with a banquet permit. No open flames. $500 refundable deposit.
Event Steward Information
Steward
SCA Name Gwir ferch John, MKA Kris John
SCA# 236395
Email kris.joyhope at yahoo.com<mailto:kris.joyhope at yahoo.com>
Phone 206-963-2322
Steward Mentor
SCA Name Avine de Hert, MKA Ruslund Geyer
SCA# 189120
Email Ruslund at geyercomputers.com<mailto:Ruslund at geyercomputers.com>
Phone 253-351-5923
The plan:
Starting out with a goal of 50 feast slots with the potential of expanding up to 75, plus off-board seating. Preregistration for the feast will close two weeks before the event. The head cook will decide at that time if any seats will be available at the door. We would like to have another lunch by donation and a dessert auction. There will also be a rapier prize tourney and would like there to be another storytelling competition. We can also possibly have another brewing contest.
Tentative schedule of events
9:00 Site opens for set-up
10:00 Gate opens
11:30 Welcome court
12:00 Games class (games available until court)
12:00 Lunch by donation
1:00 – 2:30ish Rapier tourney
2:00 SCA 101 class
3:00 – 4:30 Dancing
5:00 – 6:30ish Court
7:00 – 9:00ish Feast and storytelling competition
11:00ish Off site
We technically have the site until 1 AM.
Comped individuals (site fee): Baron and Baroness, Royalty, invited teachers, dance master/mistress
Supplies needed from the Barony - Culinary boxes; table clothes; Armorials and stands; Baronial banner and stand; gate box; games box
Fee Structure 1.A (Per Person)
Gate Adult $12
Gate Under 18 $0
Non-member $17
Feast $8
Feast Youth (6 to 9) $4
Feast Child (under 6) $0
Revenue Basis
With paying 50 adults attending…
# of People
Revenue
Gate Adult
50
$600
Gate Under 18
10
$0
Gate Comped
5
$0
Feast
50
$400
Feast Youth
5
$20
Feast Child
2
$0
$1020
Estimated Expenses Estimated Revenue
Site $350 Gate fees $ 600
Food $425 Feast $ 420
Site tokens $25
Décor/incidental $25
Insurance $50
Banquet Permit $10
Damage deposit $500 Deposit refund $500
$1385 $1520
Profit of $135
Break even is about 45 adults eating.
Does not include income from lunch or dessert auction.
Fee Structure 2.A (Per Person)
Gate Adult $10
Gate Under 18 $0
Non-member $15
Feast $10
Feast Youth (6 to 9) $5
Feast Child (under 6) $0
Revenue Basis
With paying 50 adults attending…
# of People
Revenue
Gate Adult
50
$500
Gate Under 18
10
$0
Gate Comped
5
$0
Feast
50
$500
Feast Youth
5
$25
Feast Child
2
$0
$1025
Estimated Expenses Estimated Revenue
Site $350 Gate fees $ 500
Food $425 Feast $ 525
Site tokens $25
Décor/incidental $25
Insurance $50
Banquet Permit $10
Damage deposit $500 Deposit refund $500
$1385 $1525
Profit of $140
Break even is about 45 adults eating.
Does not include income from lunch or dessert auction.
Fee Structure 1.B (Per Person)
Gate Adult $12
Gate Under 18 $0
Non-member $17
Feast $8
Feast Youth (6 to 9) $4
Feast Child (under 6) $0
Revenue Basis
With paying 80 adults attending…
# of People
Revenue
Gate Adult
80
$960
Gate Under 18
10
$0
Gate Comped
5
$0
Feast
70
$560
Feast Youth
5
$20
Feast Child
2
$0
$1540
Estimated Expenses Estimated Revenue
Site $350 Gate fees $ 960
Food $425 Feast $ 580
Site tokens $25
Décor/incidental $25
Insurance $50
Banquet Permit $10
Damage deposit $500 Deposit refund $500
$1385 $2040
Profit of $655
Does not include income from lunch or dessert auction.
Fee Structure 2.B (Per Person)
Gate Adult $10
Gate Under 18 $0
Non-member $15
Feast $10
Feast Youth (6 to 9) $5
Feast Child (under 6) $0
Revenue Basis
With paying 80 adults attending…
# of People
Revenue
Gate Adult
80
$800
Gate Under 18
10
$0
Gate Comped
5
$0
Feast
70
$700
Feast Youth
5
$25
Feast Child
2
$0
$1525
Estimated Expenses Estimated Revenue
Site $350 Gate fees $ 800
Food $425 Feast $ 725
Site tokens $25
Décor/incidental $25
Insurance $50
Banquet Permit $10
Damage deposit $500 Deposit refund $500
$1385 $2025
Profit of $640
Does not include income from lunch or dessert auction.
Leadership: M’lady Gwir ferch John
Mentor Lady Avine de Hert
Head Chef M’lady Arianwenn ferch Ana
Lunch Lady Sofia de Toledo
Gate Lord Tymme Lytefelow
Games Lady Adrianna the Fierce (tentative)
SCA 101 Maestra Althaia filia Lazari
Rapier Tourney
Lists Lady Irene MacKenny
Dance Mistress Maestra Sara de Bonneville (tentative)
Web site Lord Tymme Lytefelow
Advertising
Steward _____________________________________________
Gwir ferch John – Kris John
Head Chef____________________________________________
Arianwenn ferch Ana – Jennifer Smith
Steward Mentor________________________________________
Avine de Hert – Ruslund Geyer
-Debra Greywolf 206-795-0447
_______________________________________________
Officers mailing list
Officers at lists.wyewood.org
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