[Officers] Response Requested - event bid for St. Bubba's

Mon Aug 7 09:06:38 PDT 2017

Thank you Sofia! We are so interested to hear all input as we go through this process. While we revisit our numbers and priorities, I wonder if anyone else has concerns we can address all at once.
Either way, we'll get back with more details soon.
Thank you,Gwir

On Friday, August 4, 2017, 4:01:05 PM PDT, <lmhosea at comcast.net> wrote:

I feel $10 is high for a feast, and those wanting to come and not participate in the feast have their gate fees subsidized by those over paying for the feast...  We are prepared to handle $7 gate fee for Champions, I think it isn't a big deal for gate!

Sofia
From: "Ruslund Geyer via Officers" <officers at lists.wyewood.org>
To: "Debra Greywolf" <lady.liadain at outlook.com>, officers at wyewood.org, "Kris John" <kris.joyhope at yahoo.com>
Cc: coronets at wyewood.org
Sent: Thursday, August 3, 2017 3:57:29 PM
Subject: Re: [Officers] Response Requested - event bid for St. Bubba's

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I feel the $10/$10/$5 fee schedule is the better choice.  The small amount of loss compared to the $12/$8/$4 schedule is made up for by the ease of making change and simplifying gate.  

Avine 

From: Officers [mailto:officers-bounces at lists.wyewood.org] On Behalf Of Debra Greywolf via Officers
Sent: Monday, July 31, 2017 8:53 AM
To: officers at wyewood.org
Cc: coronets at wyewood.org
Subject: [Officers] Response Requested - event bid for St. Bubba's

Officers,

This was sent out by Her Excellency but I haven’t seen it come through so I’m sending it again 

***

We have received an event bid for St. Bubba’s Feast! Please review this bid and respond with any questions, comments, concerns, etc.

The intention of having this reviewed by the officers is so the event can be successful; while each event does have an Event Steward, it is a Wyewood event as up to all of us to have it run well.

The plan is to have this presented to the populace prior to the August meeting and a decision made about the event at the meeting.

-Liadain ni Sheanachain

Name of Event:           The Feast of St. Bubba 

A feast to celebrate the patron saint of Wyewood and rock, paper, scissors.

Date:                           February 17, 2018

Event Type:                 Feast 

Event Location:           Greater Maple Valley Community Center 

Contact Name            

Site Address               22010 SE 248th Street 
Maple Valley, WA 98038-6067

                                    http://www.maplevalleycc.org/ 

Phone Number           425-432-1272 

Site Info:                      Requires an ‘also-named insurance certificate’, alcohol is permitted with a banquet permit. No open flames. $500 refundable deposit.

Event Steward Information

Steward 

SCA Name      Gwir ferch John, MKA Kris John        

SCA#              236395                        

Email               kris.joyhope at yahoo.com                   

Phone              206-963-2322             

Steward Mentor 

SCA Name      Avine de Hert, MKA Ruslund Geyer 

SCA#               189120

Email               Ruslund at geyercomputers.com         

Phone              253-351-5923

The plan:

Starting out with a goal of 50 feast slots with the potential of expanding up to 75, plus off-board seating.  Preregistration for the feast will close two weeks before the event.  The head cook will decide at that time if any seats will be available at the door.  We would like to have another lunch by donation and a dessert auction.  There will also be a rapier prize tourney and would like there to be another storytelling competition.  We can also possibly have another brewing contest. 

Tentative schedule of events

9:00                             Site opens for set-up

            10:00                           Gate opens 

11:30                           Welcome court

12:00                           Games class (games available until court)

12:00                           Lunch by donation 

1:00 – 2:30ish             Rapier tourney 

2:00                             SCA 101 class 

3:00 – 4:30                  Dancing                       

5:00 – 6:30ish             Court

            7:00 – 9:00ish             Feast and storytelling competition 

11:00ish                      Off site

We technically have the site until 1 AM.

Comped individuals (site fee): Baron and Baroness, Royalty, invited teachers, dance master/mistress 

Supplies needed from the Barony - Culinary boxes; table clothes; Armorials and stands; Baronial banner and stand; gate box; games box

Fee Structure 1.A (Per Person)

Gate Adult                   $12

Gate Under 18            $0 

Non-member              $17

Feast                           $8

Feast Youth (6 to 9)    $4

Feast Child (under 6)  $0

Revenue Basis

| 

 | 
With paying 50 adults attending…  
 |
| 

 | 
# of People
 | 
Revenue
 |
| 
Gate Adult
 | 
50
 | 
$600
 |
| 
Gate Under 18
 | 
10
 | 
$0
 |
| 
Gate Comped
 | 
5
 | 
$0
 |
| 
Feast 
 | 
50
 | 
$400
 |
| 
Feast Youth
 | 
5
 | 
$20
 |
| 
Feast Child
 | 
2
 | 
$0
 |
| 

 | 

 | 
$1020
 |

Estimated Expenses                                                        Estimated Revenue

Site                                        $350                                       Gate fees                            $ 600

Food                                      $425                                      Feast                                     $ 420

Site tokens                         $25                        

Décor/incidental               $25

Insurance                            $50        

Banquet Permit                 $10

Damage deposit               $500                                       Deposit refund                  $500                       

                                                $1385                                                                                    $1520

Profit of $135

Break even is about 45 adults eating.

Does not include income from lunch or dessert auction. 

Fee Structure 2.A (Per Person)

Gate Adult                   $10

Gate Under 18            $0 

Non-member              $15

Feast                           $10

Feast Youth (6 to 9)    $5

Feast Child (under 6)  $0

Revenue Basis

| 

 | 
With paying 50 adults attending…  
 |
| 

 | 
# of People
 | 
Revenue
 |
| 
Gate Adult
 | 
50
 | 
$500
 |
| 
Gate Under 18
 | 
10
 | 
$0
 |
| 
Gate Comped
 | 
5
 | 
$0
 |
| 
Feast 
 | 
50
 | 
$500
 |
| 
Feast Youth
 | 
5
 | 
$25
 |
| 
Feast Child
 | 
2
 | 
$0
 |
| 

 | 

 | 
$1025
 |

Estimated Expenses                                                        Estimated Revenue

Site                                        $350                                       Gate fees                            $ 500

Food                                      $425                                      Feast                                     $ 525

Site tokens                         $25                        

Décor/incidental               $25

Insurance                            $50 

Banquet Permit                 $10         

Damage deposit               $500                                       Deposit refund                  $500                       

                                                $1385                                                                                    $1525

Profit of $140

Break even is about 45 adults eating.

Does not include income from lunch or dessert auction. 

Fee Structure 1.B (Per Person)

Gate Adult                   $12

Gate Under 18            $0 

Non-member              $17

Feast                           $8

Feast Youth (6 to 9)    $4

Feast Child (under 6)  $0

Revenue Basis

| 

 | 
With paying 80 adults attending…  
 |
| 

 | 
# of People
 | 
Revenue
 |
| 
Gate Adult
 | 
80
 | 
$960
 |
| 
Gate Under 18
 | 
10
 | 
$0
 |
| 
Gate Comped
 | 
5
 | 
$0
 |
| 
Feast 
 | 
70
 | 
$560
 |
| 
Feast Youth
 | 
5
 | 
$20
 |
| 
Feast Child
 | 
2
 | 
$0
 |
| 

 | 

 | 
$1540
 |

Estimated Expenses                                                        Estimated Revenue

Site                                        $350                                       Gate fees                            $ 960

Food                                      $425                                      Feast                                     $ 580

Site tokens                         $25                        

Décor/incidental               $25

Insurance                            $50        

Banquet Permit                 $10

Damage deposit               $500                                       Deposit refund                  $500                       

                                                $1385                                                                                    $2040

Profit of $655

Does not include income from lunch or dessert auction. 

Fee Structure 2.B (Per Person)

Gate Adult                   $10

Gate Under 18            $0 

Non-member              $15

Feast                           $10

Feast Youth (6 to 9)    $5

Feast Child (under 6)  $0

Revenue Basis

| 

 | 
With paying 80 adults attending…  
 |
| 

 | 
# of People
 | 
Revenue
 |
| 
Gate Adult
 | 
80
 | 
$800
 |
| 
Gate Under 18
 | 
10
 | 
$0
 |
| 
Gate Comped
 | 
5
 | 
$0
 |
| 
Feast 
 | 
70
 | 
$700
 |
| 
Feast Youth
 | 
5
 | 
$25
 |
| 
Feast Child
 | 
2
 | 
$0
 |
| 

 | 

 | 
$1525
 |

Estimated Expenses                                                        Estimated Revenue

Site                                        $350                                       Gate fees                            $ 800

Food                                      $425                                      Feast                                     $ 725

Site tokens                         $25                        

Décor/incidental               $25

Insurance                            $50        

Banquet Permit                 $10

Damage deposit               $500                                       Deposit refund                  $500                       

                                                $1385                                                                                    $2025 

Profit of $640 

Does not include income from lunch or dessert auction. 

Leadership:                 M’lady Gwir ferch John 

Mentor                         Lady Avine de Hert

Head Chef                  M’lady Arianwenn ferch Ana  

Lunch                          Lady Sofia de Toledo  

Gate                            Lord Tymme Lytefelow

Games                        Lady Adrianna the Fierce (tentative) 

SCA 101                     Maestra Althaia filia Lazari 

Rapier Tourney           

Lists                             Lady Irene MacKenny                        

Dance Mistress           Maestra Sara de Bonneville (tentative)

Web site                      Lord Tymme Lytefelow 

Advertising                    

Steward _____________________________________________

            Gwir ferch John – Kris John

Head Chef____________________________________________

            Arianwenn ferch Ana – Jennifer Smith

Steward Mentor________________________________________  

            Avine de Hert – Ruslund Geyer 

-Debra Greywolf 206-795-0447

_______________________________________________
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