[Officers] Fw: Wyewood Revel - Event Bid

[Shere'e]

Actual I just sent the reply to Jason and not the whole list. Sorry.

Miranda

www.webeweddings.com
Unique Weddings for Unique Couples


On Thu, Feb 23, 2012 at 8:06 PM, Ruslund Geyer
<ruslund at geyercomputers.com>wrote:

>  Thank you.  Somehow I never received Miranda’s email.****
>
> ** **
>
> Ruslund, Avine, Emony, Rachel's mom, etc. etc....**
>
> ** **
>
> *From:* Jason [mailto:jpfafman at yahoo.com]
> *Sent:* Thursday, February 23, 2012 8:02 PM
> *To:* <ruslund at geyercomputers.com>
> *Cc:* <officers at wyewood.org>; symonne; Athelyna
> *Subject:* Re: [Officers] Fw: Wyewood Revel - Event Bid****
>
> ** **
>
> As already commented by Miranda on this thread, the first stated month of
> June is correct.****
>
> ** **
>
> ** **
>
> Thanks,****
>
> ** **
>
> Constantine
>
> On Feb 23, 2012, at 7:35 PM, "Ruslund Geyer" <ruslund at geyercomputers.com>
> wrote:****
>
>  I believe this is the same weekend as July Coronation.  I didn’t think
> things were allowed to conflict.****
>
> Avine****
>
> Ruslund, Avine, Emony, Rachel's mom, etc. etc....****
>
>  ****
>
> *From:* officers-bounces at lists.wyewood.org [
> mailto:officers-bounces at lists.wyewood.org<officers-bounces at lists.wyewood.org>]
> *On Behalf Of *Jason Pfafman
> *Sent:* Thursday, February 23, 2012 11:13 AM
> *To:* officers at wyewood.org
> *Cc:* symonne; Athelyna
> *Subject:* [Officers] Fw: Wyewood Revel - Event Bid****
>
>  ****
>
> Officers:
>
> I am forwarding this on behalf of the prospective Event Steward, Symonne.
> This is her proposal for the Wyewood Revel this coming year.  Please
> provide any comments that you feel would bar this from being presented to
> the populace tomorrow evening.
>
> Thanks,
>
> Constantine
>
> ***************************
>
> Dear Wyewood Officers,  I would like to give you a look at my proposal for
> the Wyewood Revel for this summer.  The date would be one month earlier.
> We would use the same site and this proposal is basically the same as last
> year's proposal.  I was able to modify some of the costs to make a better
> chance of a profit since it's unlikely the Crown would attend this year.
> Please let me know if you have any concerns that would stop me from
> presenting this to the populace.  ****
>
>  ****
>
> Yours in Service,****
>
> Symonne****
>
>  ****
>
>  ****
>
>  ****
>
> Name of Event:  Wyewood Revel – A Wyewood three day, two night camping
> event featuring our Champion competitions, Fireside entertainment, Demos,
> Fun, Games Champion presentations, Game Recognition, Feasts & Fun!****
>
>  ****
>
> Event Type:                  Tournament, Feast (Potluck & Buffet), Revel
> (Games)****
>
> Dates:                           June 22 – 24****
>
> Event Location: Auburn Game Park****
>
>                                     ****
>
> Site Info:                       There are 18 camping sites, plus day camp
> area - Opens at noon on July 22 and closes at 1:00 on July 24.****
>
>  ****
>
> Event Steward Information****
>
> SCA Name                  Symonne d’Aywaille, MKA – Laura Pfafman****
>
> SCA#****
>
> Email                            symonne88 at gmail.com****
>
> Phone                           253.227.7713****
>
>  ****
>
> Co-Event Steward****
>
> SCA Name                  Athelyna Halom, MKA – Maria Luke****
>
> SCA#****
>
> Email                            ladyzenitram at yahoo.com****
>
> Phone                           253.314.1403****
>
>             ****
>
> Costs****
>
>             Site Fee – 18 camping sites at $20 per night is $720****
>
>                              Daycamp is $50/per 24 hours for a total of
> $100****
>
>                              Insurance - $50****
>
>             Feast                                        - $   250****
>
>             Site tokens and contingency      - $     50****
>
> Total costs                                - $1,070           ****
>
>  ****
>
> Fee Structure****
>
> Camping Adult                         -  $15****
>
> Camping Youth 7-12                -  $  7****
>
> Camping Child (0-6)                 -  $  0****
>
> Family Cap                               -  $50****
>
>  ****
>
> Day visitor                                  $10****
>
> Non Member Surcharge           -$  5****
>
>  ****
>
> Saturday Feast ****
>
> Adult                                        - $7****
>
> Youth (7-12)                            - $5****
>
> Feast Child (0-6)                      - $0****
>
>  ****
>
>  ****
>
> Income estimate****
>
> 20 Day Visitors at         $10 = $200****
>
> 50 Adult Campers at    $15 = $750****
>
> 10 Youth Campers at   $7 = $70****
>
> 5 Child Campers at       $0 = $0****
>
>  ****
>
> 50 Adult Feasters at     $7 = $350****
>
> 10 Youth Feasters at    $5 = $50****
>
> 5 Child Feasters at        $0 = $0****
>
> Total Income is             $1,420****
>
>  ****
>
> Estimated Net Profit is $350****
>
>  ****
>
>  ****
>
> Schedule of events****
>
> Friday****
>
>             Noon                           Day Camp Available for
> Pavillion and Day Shade Set Up****
>
>             2:00                             Camp sites available****
>
>             6:00 – 7:00                   First meal – Wyewood Potluck****
>
> 8:00 – 9:00                   Fireside – stories, sing-a-long, and other
> entertainment (treats?)****
>
>  ****
>
> Saturday                                   ****
>
> 10 – Noon                   Rapier & Heavy Fighting Competitions****
>
>             10 – Noon                   Known Wide World of Sports games
> open****
>
>             Noon – 2:00                 Archery Competition****
>
>             Noon – 5:30                 Known Wide World of Sports games
> continue****
>
>              5:30                KWWS closes and tally for KWWS****
>
>             2:00  – 3:00                  Stool Ball****
>
> 4:00 – 6:00                   Arts & Science Competition     ****
>
> 5:00                             Scavenger Hunt ends****
>
> 5:30                             KWWS closes and tally for KWWS     ****
>
> 6:00 – 7:00                   Feast****
>
>             8:30 – 10:00                 Fireside presentations for
> champions and KWWS ****
>
>                                                 More entertainment****
>
>                                                 ****
>
> Sunday****
>
>             10:00                           Bubba Hunt****
>
> Noon                           Out of day camp****
>
>             1:00                             Out of camp
> sites
> ****
>
>  ****
>
>  ****
>
>  ****
>
>  ****
>
>  ****
>
>  ****
>
> Leadership****
>
> ????****
>
> Known Wide World of Sports (and 2 Scavenger Hunts)****
>
>    - Game Masters****
>       - Wenyeva****
>       - Constantine****
>    - Schedule activities****
>    - Set up game areas****
>    - Train game masters on giving populace beads for playing and an extra
>    bead for being the ‘winner’ of a given game****
>    - Arrange for a tally for  those who want to be considered for
>    fireside recognition****
>    - Game Player recognition****
>
>  Email address****
>
> Matillis****
>
> Arts & Science Competition ****
>
>    - Judges****
>    - Champion recognition****
>    - Set up of A & S area****
>
>   ****
>
> Heilyn****
>
> Heavy Fighting Competition****
>
>    - Lists****
>    - Heralds****
>    - Champion recognition ****
>    - Set up of eric****
>
>   ****
>
> ????****
>
> Rapier Competition****
>
>    - Lists****
>    - Heralds****
>    - Champion recognition****
>    - Set up of eric****
>
>   ****
>
> Daffyd****
>
> Archery Competition****
>
>    - Lists****
>    - Heralds****
>    - Champion recognition****
>    - Set up of range****
>
>   ****
>
> Avine****
>
> Event Herald****
>
> ruslund at geyercomputers.com****
>
> Symonne****
>
> Wyewood Potluck****
>
>    - Coordinate menu****
>    - Ensure each offering has an ingredients card with it****
>
>  Symonne88 at gmail.com****
>
>  ****
>
>  ****
>
>  ****
>
> ???****
>
> Feast:  Countess Elizabeth to recommend head cook and menu (provide
> recipes)****
>
> Talk to Countess E - gulesandor at yahoo.com****
>
> Mina****
>
> Prepare Invitation for Royalty and other important guests****
>
> mina at seintaudre.org****
>
> Matillis****
>
> Gate****
>
> Exchequer responsible??****
>
> Email address****
>
> Open****
>
> Coordinate Fireside Entertainment (Bardic)****
>
> Izzy (Ismania)??****
>
> Loveall – Songs Stories****
>
> Story Teller – Esclarmond****
>
> Bubba Song with children dancing (Bubba ears and faces?) – Aethlyna****
>
> Email address****
>
> snail_or at msn.com****
>
> ladyzenitram at yahoo.com****
>
> Rasmus****
>
> Keeper of the Flame (fire tender) ****
>
> Rasmus****
>
> Email address****
>
> Mir/Robert****
>
> Ciurgon ****
>
> Mir.plemmons at email.com****
>
> Open****
>
> Security****
>
>    - Periodically patrol camping area on Saturday****
>    - Monitor archery area during competition to ensure safety of the
>    populace as well as that no general public folk enter the field from the
>    trails****
>
>  Email address****
>
> Open??****
>
> Tabards****
>
> Email address****
>
>  ****
>
>  ****
>
> Supplies Needed from the Shire  - Dayshade, Dragonwing, Feast Gear,
> Thrones(possibly), Eric ropes, Archery Set-up gear, Hospitality supplies**
> **
>
>  ****
>
> Site Tokens TBD****
>
>  ****
>
> *Autocrat Responsibilities Breakout*****
>
> *Symonne *****
>
> Contract management****
>
> Logistics for getting needed supplies to the site****
>
> Recruiting leads and kingdom invitations (King / Queen, Baron / Baroness,
> Bardic Champion, etc.)****
>
> * *****
>
> *Athelyna *****
>
> Reservations and work with Exchequer on managing event pre-registration; *
> ***
>
> Including monitoring camp site reservations****
>
> External communications and event promotions****
>
> Monthly progress reports from leads and then weekly closer to the event;
> provide status reports to Seneschal****
>
>
> _______________________________________________
> Officers mailing list
> Officers at lists.wyewood.org
> http://lists.wyewood.org/listinfo.cgi/officers-wyewood.org
>
>
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