[Officers] Fw: Wyewood Revel - Event Bid
Beleg Amrth
beleg.amrth at gmail.com
Thu Feb 23 19:41:27 PST 2012
Is this for June or July?
On Thu, Feb 23, 2012 at 11:12 AM, Jason Pfafman <jpfafman at yahoo.com> wrote:
> Officers:
>
> I am forwarding this on behalf of the prospective Event Steward, Symonne.
> This is her proposal for the Wyewood Revel this coming year. Please
> provide any comments that you feel would bar this from being presented to
> the populace tomorrow evening.
>
> Thanks,
>
> Constantine
>
> ***************************
>
> Dear Wyewood Officers, I would like to give you a look at my proposal for
> the Wyewood Revel for this summer. The date would be one month earlier.
> We would use the same site and this proposal is basically the same as last
> year's proposal. I was able to modify some of the costs to make a better
> chance of a profit since it's unlikely the Crown would attend this year.
> Please let me know if you have any concerns that would stop me from
> presenting this to the populace.
>
> Yours in Service,
> Symonne
>
>
>
> Name of Event: Wyewood Revel – A Wyewood three day, two night camping
> event featuring our Champion competitions, Fireside entertainment, Demos,
> Fun, Games Champion presentations, Game Recognition, Feasts & Fun!
>
> Event Type: Tournament, Feast (Potluck & Buffet), Revel
> (Games)
> Dates: June 22 – 24
> Event Location: Auburn Game Park
>
> Site Info: There are 18 camping sites, plus day
> camp area - Opens at noon on July 22 and closes at 1:00 on July 24.
>
> Event Steward Information
> SCA Name Symonne d’Aywaille, MKA – Laura Pfafman
> SCA#
> Email symonne88 at gmail.com
> Phone 253.227.7713
>
> Co-Event Steward
> SCA Name Athelyna Halom, MKA – Maria Luke
> SCA#
> Email ladyzenitram at yahoo.com
> Phone 253.314.1403
>
> Costs
> Site Fee – 18 camping sites at $20 per night is $720
> Daycamp is $50/per 24 hours for a total of
> $100
> Insurance - $50
> Feast - $ 250
> Site tokens and contingency - $ 50
> Total costs - $1,070
>
> Fee Structure
> Camping Adult - $15
> Camping Youth 7-12 - $ 7
> Camping Child (0-6) - $ 0
> Family Cap - $50
>
> Day visitor $10
> Non Member Surcharge -$ 5
>
> Saturday Feast
> Adult - $7
> Youth (7-12) - $5
> Feast Child (0-6) - $0
>
>
> Income estimate
> 20 Day Visitors at $10 = $200
> 50 Adult Campers at $15 = $750
> 10 Youth Campers at $7 = $70
> 5 Child Campers at $0 = $0
>
> 50 Adult Feasters at $7 = $350
> 10 Youth Feasters at $5 = $50
> 5 Child Feasters at $0 = $0
> Total Income is $1,420
>
> Estimated Net Profit is $350
>
>
> Schedule of events
> Friday
> Noon Day Camp Available for
> Pavillion and Day Shade Set Up
> 2:00 Camp sites available
> 6:00 – 7:00 First meal – Wyewood Potluck
> 8:00 – 9:00 Fireside – stories, sing-a-long, and other
> entertainment (treats?)
>
> Saturday
> 10 – Noon Rapier & Heavy Fighting Competitions
> 10 – Noon Known Wide World of Sports games
> open
> Noon – 2:00 Archery Competition
> Noon – 5:30 Known Wide World of Sports games
> continue
> 5:30 KWWS closes and tally for KWWS
> 2:00 – 3:00 Stool Ball
> 4:00 – 6:00 Arts & Science Competition
> 5:00 Scavenger Hunt ends
> 5:30 KWWS closes and tally for KWWS
> 6:00 – 7:00 Feast
> 8:30 – 10:00 Fireside presentations for
> champions and KWWS
> More entertainment
>
> Sunday
> 10:00 Bubba Hunt
> Noon Out of day camp
> 1:00 Out of camp sites
>
>
>
>
>
>
>
> Leadership
> ????
> Known Wide World of Sports (and 2 Scavenger Hunts)
>
> - Game Masters
> - Wenyeva
> - Constantine
> - Schedule activities
> - Set up game areas
> - Train game masters on giving populace beads for playing and an extra
> bead for being the ‘winner’ of a given game
> - Arrange for a tally for those who want to be considered for
> fireside recognition
> - Game Player recognition
>
> Email address
> Matillis
> Arts & Science Competition
>
> - Judges
> - Champion recognition
> - Set up of A & S area
>
>
> Heilyn
> Heavy Fighting Competition
>
> - Lists
> - Heralds
> - Champion recognition
> - Set up of eric
>
>
> ????
> Rapier Competition
>
> - Lists
> - Heralds
> - Champion recognition
> - Set up of eric
>
>
> Daffyd
> Archery Competition
>
> - Lists
> - Heralds
> - Champion recognition
> - Set up of range
>
>
> Avine
> Event Herald
> ruslund at geyercomputers.com
> Symonne
> Wyewood Potluck
>
> - Coordinate menu
> - Ensure each offering has an ingredients card with it
>
> Symonne88 at gmail.com
>
>
>
> ???
> Feast: Countess Elizabeth to recommend head cook and menu (provide
> recipes)
> Talk to Countess E - gulesandor at yahoo.com
> Mina
> Prepare Invitation for Royalty and other important guests
> mina at seintaudre.org
> Matillis
> Gate
> Exchequer responsible??
> Email address
> Open
> Coordinate Fireside Entertainment (Bardic)
> Izzy (Ismania)??
> Loveall – Songs Stories
> Story Teller – Esclarmond
> Bubba Song with children dancing (Bubba ears and faces?) – Aethlyna
> Email address
> snail_or at msn.com
> ladyzenitram at yahoo.com
> Rasmus
> Keeper of the Flame (fire tender)
> Rasmus
> Email address
> Mir/Robert
> Ciurgon
> Mir.plemmons at email.com
> Open
> Security
>
> - Periodically patrol camping area on Saturday
> - Monitor archery area during competition to ensure safety of the
> populace as well as that no general public folk enter the field from the
> trails
>
> Email address
> Open??
> Tabards
> Email address
>
>
> Supplies Needed from the Shire - Dayshade, Dragonwing, Feast Gear,
> Thrones(possibly), Eric ropes, Archery Set-up gear, Hospitality supplies
>
> Site Tokens TBD
>
> *Autocrat Responsibilities Breakout*
> *Symonne *
> Contract management
> Logistics for getting needed supplies to the site
> Recruiting leads and kingdom invitations (King / Queen, Baron / Baroness,
> Bardic Champion, etc.)
> * *
> *Athelyna *
> Reservations and work with Exchequer on managing event pre-registration;
> Including monitoring camp site reservations
> External communications and event promotions
> Monthly progress reports from leads and then weekly closer to the event;
> provide status reports to Seneschal
>
>
>
> _______________________________________________
> Officers mailing list
> Officers at lists.wyewood.org
> http://lists.wyewood.org/listinfo.cgi/officers-wyewood.org
>
>
--
Beleg
www.thedragonsleeps.com
Beads, Charms, Accessories, and The Dragon's Horde Collectables
www.webeweddings.com
Unique Weddings for Unique Couples
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