[Officers] Combined 4th Quarter AND Doomsday reports arecoming due!

[Tomas G]

Officers, the Seneschal report is due to be sent in by February 1, 2011. This means any officer reports I do not receive copies of are noted as no activity.

Thank you for those who have all ready sent me copies.

Tomas

From: Cheryl R McKay 
Sent: Thursday, January 13, 2011 7:12 PM
To: antir-seneschals at antir.sca.org 
Subject: [antir-seneschals] Combined 4th Quarter AND Doomsday reports arecoming due!

Greetings Friends – Some of you have already diligently submitted your 4th Quarter/Doomsday reports. My thanks! For those of you who have not yet sent your reports, please accept this as a reminder. Don’t forget – both reports are due. These reports can be combined into a single document: 4th Quarter, then Year End Summary. Please see the preferred formats below. If you live in the Central Kingdom, I have compiled member numbers for you and will send them upon request. Please let me know if you have questions. Thanks! – Daedin

 

Quarterly Report Format 

 

1.       Branch Identification

a.       Branch Name

b.      Modern Location (All Counties, Municipalities, Cities etc.)

c.       Report Date (Julian Calendar)

d.      Quarter you are reporting for

2.       Officer Identification

a.       Seneschal’s Name (SCA and modern)

b.      Mailing Address

c.       Telephone Number(s)

d.      Email Address(es)

3.       Crown Representative Identification (Baron and/or Baroness or Royal Patron) (if none leave blank)

a.       Name (SCA and modern)

b.      Mailing Address

c.       Telephone Number(s)

d.      Email Address(es)

e.       Term Expiration Date (All current Royal Patrons will begin with Jan 2012 term end at 12th Night 2010)

4.       Branch Population Estimates

a.       Paid members

b.      Non-members

c.       Total active

5.       Activities

a.       Regular scheduled meetings/activities

b.      Special/occasional meetings in this last quarter (for special planning or special activities).

c.       Events held in the last quarter

d.      Demos, with accounts of activities, attendance

e.       Good things or bad things that happened at any gathering. Include your ideas for improvement for future events, and things that worked well.

6.       Upcoming

a.       Events (Include events even if dates are tentative)

b.      Demos

7.       Roster Changes

a.       Modern and SCA names

b.      Full contact info.

8.       Financial status.

a.       Bank balance

b.      Recent special purchases

c.       Planned purchases.

9.       Summary

a.       Thoughts on the group overall

b.      Best thing or things

c.       What needs improvement

d.      Potential or current difficulties in your office or group

 

Year End Summary

 

1.       Year End Financial (include total account funds including any investment certificates)

a.       Account Balance – End of Reporting Year (Dec 31)

b.      Account Balance – First of Reporting Year (Jan 1)

c.       Net Year Gain/Loss

2.       Summary (Year End Highlight Reel)

a.       The Good

b.      The Bad

3.       Branch Footprint

a.       Modern Municipalities, Counties, Cities etc claimed by branch

b.      Zip or Postal Code List (highlight any changes reported or requested)

 

The Year End (Domesday) Report, including the 4th Quarter report, is due as per Kingdom Law, 1 February for branches.

 



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