[Wyewood] Business Meeting Minutes 2/12/25

[Wyewood Chronicler]

Here are the meeting minutes for tonight. Please let me know if you prefer a PDF.

In service, HL Gwir verch Merewith

_________

Barony of Wyewood Business Meeting
February 12, 2025, 7:30 pm, Microsoft Teams

Attendees:

  *
Barun Alarich von Thorn (Peter von Groote), Coronet
  *
Baroness Aline Swynbrok (Rebecca von Groote), Coronet
  *
Gwendolyn MacAuslane of Loch Lomond, Seneschal
  *
Alessandra da Montefeltro (Denise Garlington), Exchequer
  *
Gwir verch Merewith (Kris Plemmons), Chronicler
  *
Avine de Hert (Ruslund Geyer), Social Media
  *
Tymme “Prodkiller” Lytefelow (Tim Geyer), Archery Marshal
  *
Gnaeus Furius Miro (Mir Plemmons), Blak Shepe Pursuivant
  *
Dearbháil ingean uí Dhonnchaidh (Debra Kassens), Rapier Marshal
  *
Sapphira Technika (Lisa Giddings), A&S Minister (pending replacement)
  *
Simon Fisc (Bob Giddings), Webster
  *
Gabrielle Lepinay (Heather Yager)
  *
Robert Trinitie TcH (Robert Trinitie)
  *
Dietrich von Katzenburg (Garrett Littrell)
  *
Margaret Palmer (Carolyn McKenna)
  *
John de Percy (John Holdren)
  *
Felix of Wyewood (Ben Geyer)
  *
Myskia Billingr (Jay Paige)

Meeting opened at 7:35 pm

Officer Reports:

Seneschal

  *
Confirmed that our storage unit does not need insurance.
  *
Polling for new Coronets will begin soon. Current plan is for meet and greets to happen in April and Polling to happen in early May.

Exchequer

  *
Financial Report

Our balances as of Jan-8-2025 are as follows:
Checking $ 1,629.38
Savings $ 8,848.83
= Total Balance: $ 10,478.21


  *
Future Pending Payments = $ 380.63
     *
$ 171.11 Youth Rapier masks and swords (x2 each) - Donald Burns-Radtke (check mailed)
  *
$ 209.52 Target block for Archery - Tim Geyer (reimbursement request needed)


  *
Q2 Pending Payments = $1,950
  *
$250.00  Renton UCC Meeting space (5 months rent $50/mo) - Jul-1-2025 thru Nov-30-2025
  *
$1,700  Safeguard Storage

Social Media

  *
Things have been quiet.
  *
Avine has been passing things between communication channels, such as forwarding emails and announcements.
  *
Discord is not very active.

Chatelaine

  *
Not present.
  *
Current officer warrant has expired. Their Excellencies will follow up. Please let the Seneschal know if you are interested if it becomes open.

A&S

  *
Things are quiet right now. Warrant is expired, but trying to help out until position filled.
  *
Kingdom A&S is coming up.
  *
Another library day is possible.
  *
We’ve been asked to help with A&S demo at Emerald City Comic Con and we will be participating.

Webster

  *
Will be updating website with Gwen’s info.
  *
Simon attended a webster meeting at a recent event.

Herald

  *
 Working on correcting an issue with an emblazon.
  *
Also working on badges.

Chronicler

  *
 Work is ongoing.

Chamberlain

  *
   Not present.

Rapier

  *
Things are moving along.
  *
Warrant is up and should be renewed.
  *
Locked out of covered area at Talbot Hill again, so practicing outside. Practice will be weather dependent until a dependable covered area is located.


Archery

  *
There have been a lot of cancellations due to weather.
  *
Cupid Gets the Shaft is this weekend if weather allows.
  *
In the process of repairing and recovering targets.

Coronet

  *
Please consider running to be the new Coronets.
  *
Their Excellencies are working with the Crown to schedule their step-down and the step-up of the new Coronets. Finding a Wyewood event is proving difficult. Current events being discussed are June Faire and Athenaeum. Consensus among meeting attendees is to suggest June Faire.
  *
Shoutout to Dearbhaill for receiving the Chivalry reward at Ursulmas.

Old Business

  *
Kingdom A&S and Rapier - Aline, Event Steward
     *
Kingdom has paid site fee to Ocean Shores and contract has been signed.
     *
Request for insurance has been submitted.
     *
They are working on space allocation with the Kingdom Rapier Marshal and Kingdom A&S Minister. A map was shared.l
     *
A list of volunteer positions will go out in the coming week for team leads that Wyewood is responsible for.
     *
Aline will confirm who will be Royal Liaison
     *
A Facebook event is needed and there is some confusion if it needs to be set up by Kingdom or by Wyewood. If there is no response by tomorrow, an event will be created by Wyewood on our official page.
     *
Next step will be to create a schedule.
     *
Margaret Palmer is leading gate. Please check with her if you’d like to volunteer. You can also sign up on Google Sheets.<https://docs.google.com/spreadsheets/d/1BOtKTMCrHJAx1PUlmI2XdmepAf0r6Hbw0spdnEiqw2U/edit?gid=0#gid=0>
  *
Day of Archery/Lionhearts - Tymme, Co-Event Steward
     *
Wyewood is managing the financial side and will cut a check for Madrone after the event.
     *
Working with Jade on details of who will provide what equipment.
     *
Will be scheduling 2 ADA biffies for the event.
     *
John suggested scheduling range cleanup and maintenance with Madrone a couple weekends before the event.
     *
Tymme is looking for someone who would want to coordinate classes.
  *
Wyewood Champions is on the Kingdom Calendar for September 6. A bid is needed ideally by next month.

New Business

  *
Myskia Billingr from Blatha an Oir joined to ask about two joint efforts.
     *
They would like to use the archery site for Lord Defender on July 26. A suggestion was made that BaO contribute to the effort of range maintenance. They donated 10% of profits from last year and plan to do so again. Decision was delayed pending discussion with the archery community because they would not be able to practice that day.
     *
Our Archery community is invited to manage the range at Autumn War/Emprise. There would be an option to buy into the event if desired. At this point, they need to know if there is interest in moving forward.Tymme suggested putting the question forward to our archery community to see if there is a Marshal who would be interested. Myskia clarified that an answer will be needed by BaO’s March business meeting.

Upcoming Meetings

  *
FCS, February 28
  *
Business Meeting, March 12, 7:30 pm.

Meeting closed at 8:27PM.

Submitted by HL Gwir verch Merewith (MKA Kris Plemmons), Wyewood Chronicler