[Wyewood] Event bid received - please respond

[Gail Dausener]

I would like to assist at Gate, and I can help run a swap meet or yard 
sale again. I would also like to help voice herald.

Meryld Godewyn


On 4/7/2018 12:30 PM, Tim geyer via Wyewood wrote:
> Doesn't seem right to start competitions at lunch time, especially if there
> is an on-site lunch being offered...
>
> I told him in person I would do archery, never saw communication about it.
>
> Make sure the biffy is handicapped/ADA.
>
> -----Original Message-----
> From: Wyewood <wyewood-bounces at lists.wyewood.org> On Behalf Of Debra
> Greywolf via Wyewood
> Sent: Saturday, April 07, 2018 8:37 AM
> To: 'wyewood' <wyewood at wyewood.org>
> Subject: [Wyewood] Event bid received - please respond
>
> Citizens of Wyewood,
> Below is the information for an event bid received from Martyn Baxter.
> Please read over this bid and respond to Their Excellencies and myself with
> your commentary.
> -Liadain ni Sheanachain
> Seneschal, Barony of Wyewood
>
>
> Arts and Sciences<http://www.wyewood.org/wp/category/arts-and-sciences/>,
> Combat Arts<http://www.wyewood.org/wp/category/combat-arts/>,
> News<http://www.wyewood.org/wp/category/news/>
> Wyewood Champions!
> August 11th, 2018
> Location:  Associated Energy Systems,  S 180th St, Kent WA 98032 (Wyewood's
> archery field.) Gate Fee: $7 for members and $12 for non-members. Under 18
> is free. Lunch is only $5.
> Schedule for Wyewood Champions:
> 7am volunteers begin set-up.
> 9am gate opens to public.
> 10am opening court. Swearing in competitors
> 10:30 heavy and thrown weapons
> 11:30 rapier.
> 12:30-lunch, A&S, archery begins
> 3pm final rounds of archery
> 4pm closing court
> All competitors will be expected to declare their intentions to compete at
> opening court (10am), and be willing to swear an oath of fealty or service
> if they should be victorious (4pm). Competitors are required to be current
> SCA members, but do not have to be living in Wyewood to be a champion. They
> shall not be champions in another branch at the same time without permission
> of the Baron & Baroness (please email coronets at wyewood.org by Friday if this
> applies).
> Wyewood champions got moved to the 11th to make sure it does not conflict
> with Seafair and any other baronial champions.
> Staff
>
>    *   Event Stewart: Martyn Baxter
>    *   Co-Event Stewart:  Alessandra/Annika (Glymm Mere- honey war)
>    *   Lunch: Sofia
>    *   Heavies: Sir Martin has agreed to marshal
>    *   Rapier: I can probably marshal or Donatello, I still need to figure it
> out
>    *   Archery: Sent out a request to Tymme "Prodkiller" Lytefelow
>    *   Thrown weapons: Sent out a request to Patrick
>    *   Arts and Science: Margurite creating something your persona would use
>    *   Hospitality: Have not requested help yet
>    *   Silent auction: Have not requested help yet
>    *   Gate: Avine De hert has responded with she can help
> Potential issues:
>
>    *   Needing to get a professional to cut the grass because we do not have
> the volunteers to do it.
>    *   In case of wild fires, may need to move the date again due to air
> quality for fighting.
>    *   I need to get make sure I do a lot of advertising to avoid not having
> enough volunteers for set up and tear down.
> Issues fixed:
>
>    *   Changed the date to avoid seafair and any other conflicts to get
> higher attendance.
> Things to do:
>
>    *   Create a map to help set up go smoother and have a good idea where
> everything is laid out.
>    *   Create advertisements on Facebook, email, and hard copies for events.
> Any advertisement will be sent to the Wyewood group e-mail first.
> Financial estimates/cost:
>
>    *   Port-a-john $200
>    *   Lawn mowing $100
>    *   Thank you tokens $50
>    *   Food for lunch $100
> Financial estimates/cost:
>
>    *   70 attendees at $7 each = $490
>    *   40 people purchase lunch at $5 each = $200
>
>
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>
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