[Officers] Response Requested - event bid for St. Bubba's

[via Officers]

I am in favor of this bid, using the pricing model of $12 adult gate (plus NMR) and $8 for feast... I will leave the schedule comments with those with a stake in same! 

Sofia 

----- Original Message -----

From: "Debra Greywolf via Officers" <officers at lists.wyewood.org> 
To: officers at wyewood.org 
Cc: coronets at wyewood.org 
Sent: Monday, July 31, 2017 8:53:00 AM 
Subject: [Officers] Response Requested - event bid for St. Bubba's 



Officers, 



This was sent out by Her Excellency but I haven’t seen it come through so I’m sending it again  



*** 



We have received an event bid for St. Bubba’s Feast! Please review this bid and respond with any questions, comments, concerns, etc. 

The intention of having this reviewed by the officers is so the event can be successful; while each event does have an Event Steward, it is a Wyewood event as up to all of us to have it run well. 



The plan is to have this presented to the populace prior to the August meeting and a decision made about the event at the meeting. 



-Liadain ni Sheanachain 










Name of Event: The Feast of St. Bubba 

A feast to celebrate the patron saint of Wyewood and rock, paper, scissors. 



Date: February 17, 2018 



Event Type: Feast 



Event Location: Greater Maple Valley Community Center 

Contact Name 

Site Address 22010 SE 248th Street 
Maple Valley, WA 98038-6067 

http://www.maplevalleycc.org/ 

Phone Number 425-432-1272 



Site Info: Requires an ‘also-named insurance certificate’, alcohol is permitted with a banquet permit. No open flames. $500 refundable deposit. 



Event Steward Information 



Steward 

SCA Name Gwir ferch John, MKA Kris John 

SCA# 236395 

Email kris.joyhope at yahoo.com 

Phone 206-963-2322 



Steward Mentor 

SCA Name Avine de Hert, MKA Ruslund Geyer 

SCA# 189120 

Email Ruslund at geyercomputers.com 

Phone 253-351-5923 






The plan: 

Starting out with a goal of 50 feast slots with the potential of expanding up to 75, plus off-board seating. Preregistration for the feast will close two weeks before the event. The head cook will decide at that time if any seats will be available at the door. We would like to have another lunch by donation and a dessert auction. There will also be a rapier prize tourney and would like there to be another storytelling competition. We can also possibly have another brewing contest. 





Tentative schedule of events 



9:00 Site opens for set-up 

10:00 Gate opens 

11:30 Welcome court 

12:00 Games class (games available until court) 

12:00 Lunch by donation 

1:00 – 2:30ish Rapier tourney 

2:00 SCA 101 class 

3:00 – 4:30 Dancing 

5:00 – 6:30ish Court 

7:00 – 9:00ish Feast and storytelling competition 

11:00ish Off site 



We technically have the site until 1 AM. 





Comped individuals (site fee): Baron and Baroness, Royalty, invited teachers, dance master/mistress 



Supplies needed from the Barony - Culinary boxes; table clothes; Armorials and stands; Baronial banner and stand; gate box; games box 






Fee Structure 1.A (Per Person) 



Gate Adult $12 

Gate Under 18 $0 

Non-member $17 

Feast $8 

Feast Youth (6 to 9) $4 

Feast Child (under 6) $0 



Revenue Basis 
	

	

With paying 50 adults attending… 
	

	

# of People 	

Revenue 
	

Gate Adult 	

50 	

$600 
	

Gate Under 18 	

10 	

$0 
	

Gate Comped 	

5 	

$0 
	

Feast 	

50 	

$400 
	

Feast Youth 	

5 	

$20 
	

Feast Child 	

2 	

$0 
	

	

	

$1020 



Estimated Expenses Estimated Revenue 

Site $350 Gate fees $ 600 

Food $425 Feast $ 420 

Site tokens $25 

Décor/incidental $25 

Insurance $50 

Banquet Permit $10 

Damage deposit $500 Deposit refund $500 

$1385 $1520 

Profit of $135 



Break even is about 45 adults eating. 





Does not include income from lunch or dessert auction. 


Fee Structure 2.A (Per Person) 



Gate Adult $10 

Gate Under 18 $0 

Non-member $15 

Feast $10 

Feast Youth (6 to 9) $5 

Feast Child (under 6) $0 



Revenue Basis 
	

	

With paying 50 adults attending… 
	

	

# of People 	

Revenue 
	

Gate Adult 	

50 	

$500 
	

Gate Under 18 	

10 	

$0 
	

Gate Comped 	

5 	

$0 
	

Feast 	

50 	

$500 
	

Feast Youth 	

5 	

$25 
	

Feast Child 	

2 	

$0 
	

	

	

$1025 



Estimated Expenses Estimated Revenue 

Site $350 Gate fees $ 500 

Food $425 Feast $ 525 

Site tokens $25 

Décor/incidental $25 

Insurance $50 

Banquet Permit $10 

Damage deposit $500 Deposit refund $500 

$1385 $1525 

Profit of $140 



Break even is about 45 adults eating. 



Does not include income from lunch or dessert auction. 


Fee Structure 1.B (Per Person) 



Gate Adult $12 

Gate Under 18 $0 

Non-member $17 

Feast $8 

Feast Youth (6 to 9) $4 

Feast Child (under 6) $0 



Revenue Basis 
	

	

With paying 80 adults attending… 
	

	

# of People 	

Revenue 
	

Gate Adult 	

80 	

$960 
	

Gate Under 18 	

10 	

$0 
	

Gate Comped 	

5 	

$0 
	

Feast 	

70 	

$560 
	

Feast Youth 	

5 	

$20 
	

Feast Child 	

2 	

$0 
	

	

	

$1540 



Estimated Expenses Estimated Revenue 

Site $350 Gate fees $ 960 

Food $425 Feast $ 580 

Site tokens $25 

Décor/incidental $25 

Insurance $50 

Banquet Permit $10 

Damage deposit $500 Deposit refund $500 

$1385 $2040 



Profit of $655 



Does not include income from lunch or dessert auction. 






Fee Structure 2.B (Per Person) 



Gate Adult $10 

Gate Under 18 $0 

Non-member $15 

Feast $10 

Feast Youth (6 to 9) $5 

Feast Child (under 6) $0 



Revenue Basis 
	

	

With paying 80 adults attending… 
	

	

# of People 	

Revenue 
	

Gate Adult 	

80 	

$800 
	

Gate Under 18 	

10 	

$0 
	

Gate Comped 	

5 	

$0 
	

Feast 	

70 	

$700 
	

Feast Youth 	

5 	

$25 
	

Feast Child 	

2 	

$0 
	

	

	

$1525 



Estimated Expenses Estimated Revenue 

Site $350 Gate fees $ 800 

Food $425 Feast $ 725 

Site tokens $25 

Décor/incidental $25 

Insurance $50 

Banquet Permit $10 

Damage deposit $500 Deposit refund $500 

$1385 $2025 

Profit of $640 



Does not include income from lunch or dessert auction. 






Leadership: M’lady Gwir ferch John 

Mentor Lady Avine de Hert 

Head Chef M’lady Arianwenn ferch Ana 

Lunch Lady Sofia de Toledo 

Gate Lord Tymme Lytefelow 

Games Lady Adrianna the Fierce (tentative) 

SCA 101 Maestra Althaia filia Lazari 

Rapier Tourney 

Lists Lady Irene MacKenny 

Dance Mistress Maestra Sara de Bonneville (tentative) 

Web site Lord Tymme Lytefelow 

Advertising 













Steward _____________________________________________ 

Gwir ferch John – Kris John 





Head Chef____________________________________________ 



Arianwenn ferch Ana – Jennifer Smith 



Steward Mentor________________________________________ 

Avine de Hert – Ruslund Geyer 






-Debra Greywolf 206-795-0447 



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