[Officers] Response Requested - event bid for St. Bubba's
David Keil via Officers
officers at lists.wyewood.org
Wed Aug 9 11:10:54 PDT 2017
I too am in favor of the $10/10/5 pricing structure.
My personal preference is for simplicity for gate.
I have paid more than $10 for feasts in the past and am fine with it.
Evrard de Valogne
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On Tue, Aug 8, 2017 at 11:53 AM, Alessandra da Montefeltro <
alessandra.dm at colecat.net> wrote:
> I am in favor of this bid and prefer the $10/10/5 pricing.
>
> I disagree that $10 is too much for a feast. This is a bargain for a
> dinner where you get appetizer, entree, and dessert.
>
>
> Alessandra / Denise
>
> On Jul 31, 2017 8:53 AM, Debra Greywolf <lady.liadain at outlook.com> wrote:
>
> Officers,
>
>
>
> This was sent out by Her Excellency but I haven’t seen it come through so
> I’m sending it again 😊
>
>
>
> ***
>
>
>
> We have received an event bid for St. Bubba’s Feast! Please review this
> bid and respond with any questions, comments, concerns, etc.
>
> The intention of having this reviewed by the officers is so the event can
> be successful; while each event does have an Event Steward, it is a Wyewood
> event as up to all of us to have it run well.
>
>
>
> The plan is to have this presented to the populace prior to the August
> meeting and a decision made about the event at the meeting.
>
>
>
> -Liadain ni Sheanachain
>
>
>
>
>
>
>
>
>
> Name of Event: *The Feast of St. Bubba*
>
> A feast to celebrate the patron saint of Wyewood and rock, paper, scissors.
>
>
>
> Date: February 17, 2018
>
>
>
> Event Type: Feast
>
>
>
> Event Location: Greater Maple Valley Community Center
>
> Contact Name
>
> Site Address *22010 SE 248th Street *
> *Maple Valley, WA 98038-6067*
>
> http://www.maplevalleycc.org/
>
> Phone Number 425-432-1272 <(425)%20432-1272>
>
>
>
> Site Info: Requires an ‘also-named insurance
> certificate’, alcohol is permitted with a banquet permit. No open flames.
> $500 refundable deposit.
>
>
>
> Event Steward Information
>
>
>
> Steward
>
> SCA Name Gwir ferch John, MKA Kris John
>
> SCA# 236395
>
> Email kris.joyhope at yahoo.com
>
> Phone 206-963-2322 <(206)%20963-2322>
>
>
>
> Steward Mentor
>
> SCA Name Avine de Hert, MKA Ruslund Geyer
>
> SCA# 189120
>
> Email Ruslund at geyercomputers.com
>
> Phone 253-351-5923 <(253)%20351-5923>
>
>
>
>
>
> The plan:
>
> Starting out with a goal of 50 feast slots with the potential of expanding
> up to 75, plus off-board seating. Preregistration for the feast will close
> two weeks before the event. The head cook will decide at that time if any
> seats will be available at the door. We would like to have another lunch
> by donation and a dessert auction. There will also be a rapier prize
> tourney and would like there to be another storytelling competition. We
> can also possibly have another brewing contest.
>
>
>
>
>
> Tentative schedule of events
>
>
>
> 9:00 Site opens for set-up
>
> 10:00 Gate opens
>
> 11:30 Welcome court
>
> 12:00 Games class (games available until court)
>
> 12:00 Lunch by donation
>
> 1:00 – 2:30ish Rapier tourney
>
> 2:00 SCA 101 class
>
> 3:00 – 4:30 Dancing
>
> 5:00 – 6:30ish Court
>
> 7:00 – 9:00ish Feast and storytelling competition
>
> 11:00ish Off site
>
>
>
> We technically have the site until 1 AM.
>
>
>
>
>
> Comped individuals (site fee): Baron and Baroness, Royalty, invited
> teachers, dance master/mistress
>
>
>
> Supplies needed from the Barony - Culinary boxes; table clothes; Armorials
> and stands; Baronial banner and stand; gate box; games box
>
>
>
>
>
> Fee Structure 1.A (Per Person)
>
>
>
> Gate Adult $12
>
> Gate Under 18 $0
>
> Non-member $17
>
> Feast $8
>
> Feast Youth (6 to 9) $4
>
> Feast Child (under 6) $0
>
>
>
> Revenue Basis
>
>
>
> With paying 50 adults attending…
>
>
>
> # of People
>
> Revenue
>
> Gate Adult
>
> 50
>
> $600
>
> Gate Under 18
>
> 10
>
> $0
>
> Gate Comped
>
> 5
>
> $0
>
> Feast
>
> 50
>
> $400
>
> Feast Youth
>
> 5
>
> $20
>
> Feast Child
>
> 2
>
> $0
>
>
>
>
>
> $1020
>
>
>
> Estimated Expenses
> Estimated Revenue
>
> Site $350
> Gate fees $ 600
>
> Food $425
> Feast
> $ 420
>
> Site tokens $25
>
> Décor/incidental $25
>
> Insurance $50
>
> Banquet Permit $10
>
> *Damage deposit $500
> Deposit refund $500 *
>
>
> $1385
> $1520
>
> Profit of $135
>
>
>
> Break even is about 45 adults eating.
>
>
>
>
>
> Does not include income from lunch or dessert auction.
>
> Fee Structure 2.A (Per Person)
>
>
>
> Gate Adult $10
>
> Gate Under 18 $0
>
> Non-member $15
>
> Feast $10
>
> Feast Youth (6 to 9) $5
>
> Feast Child (under 6) $0
>
>
>
> Revenue Basis
>
>
>
> With paying 50 adults attending…
>
>
>
> # of People
>
> Revenue
>
> Gate Adult
>
> 50
>
> $500
>
> Gate Under 18
>
> 10
>
> $0
>
> Gate Comped
>
> 5
>
> $0
>
> Feast
>
> 50
>
> $500
>
> Feast Youth
>
> 5
>
> $25
>
> Feast Child
>
> 2
>
> $0
>
>
>
>
>
> $1025
>
>
>
> Estimated Expenses
> Estimated Revenue
>
> Site $350
> Gate fees $ 500
>
> Food $425
> Feast
> $ 525
>
> Site tokens $25
>
> Décor/incidental $25
>
> Insurance $50
>
> Banquet Permit $10
>
> *Damage deposit $500
> Deposit refund $500 *
>
>
> $1385
> $1525
>
> Profit of $140
>
>
>
> Break even is about 45 adults eating.
>
>
>
> Does not include income from lunch or dessert auction.
>
> Fee Structure 1.B (Per Person)
>
>
>
> Gate Adult $12
>
> Gate Under 18 $0
>
> Non-member $17
>
> Feast $8
>
> Feast Youth (6 to 9) $4
>
> Feast Child (under 6) $0
>
>
>
> Revenue Basis
>
>
>
> With paying 80 adults attending…
>
>
>
> # of People
>
> Revenue
>
> Gate Adult
>
> 80
>
> $960
>
> Gate Under 18
>
> 10
>
> $0
>
> Gate Comped
>
> 5
>
> $0
>
> Feast
>
> 70
>
> $560
>
> Feast Youth
>
> 5
>
> $20
>
> Feast Child
>
> 2
>
> $0
>
>
>
>
>
> $1540
>
>
>
> Estimated Expenses
> Estimated Revenue
>
> Site $350
> Gate fees $ 960
>
> Food $425
> Feast
> $ 580
>
> Site tokens $25
>
> Décor/incidental $25
>
> Insurance $50
>
> Banquet Permit $10
>
> *Damage deposit $500
> Deposit refund $500 *
>
>
> $1385
> $2040
>
>
>
> Profit of $655
>
>
>
> Does not include income from lunch or dessert auction.
>
>
>
>
>
> Fee Structure 2.B (Per Person)
>
>
>
> Gate Adult $10
>
> Gate Under 18 $0
>
> Non-member $15
>
> Feast $10
>
> Feast Youth (6 to 9) $5
>
> Feast Child (under 6) $0
>
>
>
> Revenue Basis
>
>
>
> With paying 80 adults attending…
>
>
>
> # of People
>
> Revenue
>
> Gate Adult
>
> 80
>
> $800
>
> Gate Under 18
>
> 10
>
> $0
>
> Gate Comped
>
> 5
>
> $0
>
> Feast
>
> 70
>
> $700
>
> Feast Youth
>
> 5
>
> $25
>
> Feast Child
>
> 2
>
> $0
>
>
>
>
>
> $1525
>
>
>
> Estimated Expenses
> Estimated Revenue
>
> Site $350
> Gate fees $ 800
>
> Food $425
> Feast
> $ 725
>
> Site tokens $25
>
> Décor/incidental $25
>
> Insurance $50
>
> Banquet Permit $10
>
> *Damage deposit $500
> Deposit refund $500 *
>
>
> $1385
> $2025
>
> Profit of $640
>
>
>
> Does not include income from lunch or dessert auction.
>
>
>
>
>
>
> Leadership: M’lady Gwir ferch John
>
> Mentor Lady Avine de Hert
>
> Head Chef M’lady Arianwenn ferch Ana
>
> Lunch Lady Sofia de Toledo
>
> Gate Lord Tymme Lytefelow
>
> Games Lady Adrianna the Fierce (tentative)
>
> SCA 101 Maestra Althaia filia Lazari
>
> Rapier Tourney
>
> Lists Lady Irene MacKenny
>
>
> Dance Mistress Maestra Sara de Bonneville (tentative)
>
> Web site Lord Tymme Lytefelow
>
> Advertising
>
>
>
>
>
>
>
>
>
>
>
>
>
> Steward _____________________________________________
>
> Gwir ferch John – Kris John
>
>
>
>
>
> Head Chef____________________________________________
>
>
>
> Arianwenn ferch Ana – Jennifer Smith
>
>
>
> Steward Mentor________________________________________
>
> Avine de Hert – Ruslund Geyer
>
>
>
>
>
> -Debra Greywolf 206-795-0447 <(206)%20795-0447>
>
>
>
>
>
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